Sacred Heart Catholic Primary School

School  »  GDPR

Privacy Notice (How we use pupil information)

Office Manager, Mr David Hubbard on 0113 3368003
Data Protection Officer, Mr Richard Lewis-Ogden at
dataprotection@carrmanor.org.uk

 

Why do we collect and use pupil information?

We collect and use pupil information under our legal obligation as an educational setting carrying out a public task. The information about a pupil is used within the statutory requirements in relation to the General Data Protection Regulations 2018.

We use the pupil data:

 

  • to support pupil learning
  • to monitor and report on pupil progress
  • to provide appropriate pastoral care
  • to assess the quality of our services
  • to comply with the law regarding data sharing

 

The categories of pupil information we collect, hold and share include:

 

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as faith, ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information (such as sessions attended, number of absences and absence reasons, exclusions)
  • Assessment information (such as statutory assessments and teacher assessments)
  • Special Educational Needs and Disability information
  • Child Protection information

 

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. To comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

 

Storing pupil data

We hold pupil data for the time that they are pupils attending this school. At the point of leaving all records are sent to the new setting in line with the school’s Safeguarding and Child Protection Policy. Pupils are recorded in our SIMS records as having left this school and where the information is known, their destination school.

 

Who do we share pupil information with?

We routinely share pupil information with:

 

  • schools that the pupil’s attend after leaving us
  • our local authority
  • the Department for Education (DfE)
  • Social Care
  • NHS
  • Educational Software providers that support learning and parental contact electronically e.g. Time table Rockstars and Dojo
  • Management Information Systems E.g. Assessment systems: Target Tracker,

 

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

 

We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.

 

Data collection requirements:

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

 

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

 

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

 

To find out more about the pupil information we share with the department, for data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

 

To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

 

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

 

  • conducting research or analysis
  • producing statistics
  • providing information, advice or guidance

 

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

 

  • who is requesting the data
  • the purpose for which it is required
  • the level and sensitivity of data requested: and
  • the arrangements in place to store and handle the data

 

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

 

For more information about the department’s data sharing process, please visit:

https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

 

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received

 

To contact DfE: https://www.gov.uk/contact-dfe

 

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the Office Manager, Mr David Hubbard on 0113 3368003 or our Data Protection Officer, Mr Richard Lewis-Ogden at Carr Manor: dataprotection@carrmanor.org.uk

 

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations

 

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/

 

Contact:

If you would like to discuss anything in this privacy notice, please contact:

 

Mr David Hubbard, Office Manager on 0113 3368003 or Mr Richard Lewis-Ogden at dataprotection@carrmanor.org.uk

 

 

 

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